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Incoterms checklist for commercial invoices.

Record the trade term agreed by buyer and seller, with a precise named place or port and the agreed Incoterms edition. Check that the invoice reflects the sales agreement and transport arrangement.

Checklist

  • Include the agreed rule, a precise named place or port, and the agreed edition, such as DAP [delivery address] Incoterms 2020.
  • Check that the rule is suitable for the agreed transport arrangement; FOB and CIF are sea and inland-waterway rules.
  • Keep the invoice, sales agreement, and transport instructions consistent.
  • Confirm changes to the rule or named place with the buyer and seller before revising the draft.
  • Record payment terms separately; an Incoterms rule does not determine payment timing or transfer of ownership.

Official references

Questions before shipment

What incoterms detail should appear on a commercial invoice?

Show the agreed rule, named place or port, and edition. For example, when the parties agree to the 2020 rules, write DAP followed by the agreed delivery address and Incoterms 2020. Use the agreement's actual rule and location rather than copying an example unchanged.

Can I change incoterms after the invoice is drafted?

Only change incoterms after confirming with the buyer, forwarder, or broker. The term affects responsibility, freight cost, insurance, and risk transfer.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

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