Incoterms checklist for commercial invoices.

Commercial invoices should show the agreed trade term clearly, such as EXW, FOB, CIF, DAP, or DDP. Confirm the exact term and named place with your buyer or forwarder.

Checklist

Show the incoterm and named place clearly, such as FOB Shenzhen or DAP Los Angeles.
Make sure the commercial invoice, sales contract, and logistics booking agree.
Avoid changing incoterms after pricing unless the buyer and seller confirm the cost responsibility.
Confirm whether insurance, duties, and taxes are included in your transaction.

Questions before shipment

What incoterms detail should appear on a commercial invoice?

Show the agreed term and named place, such as FOB Shenzhen, CIF Los Angeles, or DAP Berlin. The invoice should match the buyer agreement and freight booking details.

Can I change incoterms after the invoice is drafted?

Only change incoterms after confirming with the buyer, forwarder, or broker. The term affects responsibility, freight cost, insurance, and risk transfer.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

Export Documents Checklist for Shipping Paperwork Use this export documents checklist to compare commercial invoice, packing list, HS code, incoterms, carton marking, weight, and shipment-reference fields. Invoice and Packing List Mismatch Checker Compare commercial invoice and packing list fields for descriptions, quantities, HS codes, origin, consignee, references, cartons, weights, and dimensions. Export Document Generator Generate commercial invoice and packing list drafts from one shipment form, then validate fields and print or export summaries. Free Commercial Invoice Generator Create a commercial invoice for export shipments. Enter shipment data once, validate missing fields, and print or save the result as a PDF. Commercial Invoice Checker Check a commercial invoice draft for missing exporter, consignee, HS code, value, incoterms, origin, and shipment fields before sending it. Free Packing List Generator Create an export packing list with cartons, weights, item quantities, dimensions, and shipment references before freight or broker review. Carton Marking Template for Export | TradePaper Create export carton markings with PO, CTN range, destination, weights, dimensions, origin, and handling notes. Copy, CSV, or print a shipping mark sample. Packing List Checker Check an export packing list for carton count, item quantities, net weight, gross weight, dimensions, and shipment-reference gaps. Printable Carton Label Template | TradePaper Create printable export carton labels with PO, CTN range, product, quantity, destination, origin, weights, dimensions, and handling notes. HS Code Checklist for Commercial Invoices Review HS code, origin, product description, quantity, and value fields before preparing a commercial invoice or packing list. Purchase Order Template for Export Orders Use a purchase order checklist and template structure before converting order details into invoices and packing lists.