Invoice and packing list mismatch checker.

Enter invoice items and packing-list carton rows in one form to check descriptions, carton ranges, weights, and missing fields. This tool builds both drafts from shared data; it does not read or automatically compare two uploaded documents.

Best for: Small export teams that need a fast document consistency check before buyer, forwarder, or broker review.

Shipment details

Enter shipment data once, then produce the full document pack.

Exporter Consignee Invoice no. Invoice date Currency Incoterms Incoterms named place Origin country Destination country Shipment reference Cartons Net weight kg Gross weight kg Buyer mark Handling notes

Charges and adjustments

Add freight, insurance, other charges, or discount when they should appear in the draft total.

Freight Insurance Other charges Discount

Description HS code Origin Qty Unit Unit price

Carton breakdown

Add carton ranges, contents, quantities, weights, and dimensions for the packing list.

Carton no. Contents Qty Net kg Gross kg Dimensions

Exporter address Consignee address Notes / declaration

Additional fields

Add buyer, broker, tax, port, payment, tracking, or other fields required for this shipment.

Draft saves in this browser.

Draft only. Confirm before shipment. TradePaper does not verify customs compliance, tax treatment, tariff classification, or marketplace requirements. Confirm final documents with your buyer, broker, forwarder, or compliance owner.

Invoice vs packing list

Compare the fields that usually slow document review.

This is a manual review reference, not an automated comparison of uploaded files. The form above checks the shipment data you enter. Compare each original invoice and packing list yourself using this matrix.

Field	Commercial invoice	Packing list	What to review manually
Shipment reference / PO	Invoice number, PO number, buyer reference, or shipment reference.	Shipment reference, invoice number, booking reference, or PO field.	Missing references or different numbers across the two documents.
Product description	Line-item name and commercial description.	Item description, carton contents, and carton-line notes.	Product names that look like different goods or omit key model details.
Quantity and unit	Invoice quantity, unit, and line-item total.	Packing-list quantity, carton quantity, and carton ranges.	Different totals, mixed units, or carton rows that do not support the invoice quantity.
HS code and origin	HS code field and country of origin for each item.	Origin field and any HS code field requested by a broker or forwarder.	Missing HS code fields, origin conflicts, or item lines that need broker review.
Buyer / consignee	Exporter, buyer, consignee, and address fields.	Consignee, ship-to, warehouse, or buyer-facing address fields.	Party names or delivery details that contradict the order or booking.
Cartons, weights, dimensions	Summary carton count, net weight, gross weight, or shipment notes when shown.	Carton count, carton ranges, net weight, gross weight, and measurements.	Carton-count gaps, gross weight below net weight, or missing dimensions.

When to use this page

Use it after preparing shipment details and before sending documents externally, especially when product descriptions, quantities, HS codes, carton counts, weights, and dimensions must line up.

Keep buyer, seller, shipment, and line-item details consistent across every document.
Use the browser print dialog when you need a PDF copy for review.
Confirm final customs, logistics, tax, and marketplace requirements with the responsible party.

Automatic checks and manual review

The form checks missing fields, carton ranges, quantities, descriptions and weights within the data you enter. It does not read PDFs, compare two uploaded files, or verify customs compliance. Use the following list to review your original documents manually.

Product descriptions, quantities, units, and origin fields should match between the commercial invoice and packing list.
Shipment reference, PO number, buyer, consignee, origin, and destination should not contradict each other.
Declared carton count should line up with packing-list carton ranges, weights, and dimensions.
HS code fields should be present where your broker or forwarder expects them, while final classification remains an external review step.

Questions before shipment

How do I check a commercial invoice against a packing list?

Start with the shared shipment facts: buyer or consignee, invoice number, purchase order or shipment reference, product descriptions, quantities, origin, HS code fields, carton count, weights, and dimensions.

What invoice vs packing list mismatches should I check first?

Look first for different product names, quantity mismatches, missing HS code fields, conflicting origin or destination, carton-count differences, weight conflicts, and carton dimensions that do not match the packing details.

Does this upload or read my documents?

No PDF, image, or spreadsheet upload is available. Enter the relevant fields manually. The tool checks the entered data; compare buyer names, addresses, origin, references, and other shared fields against your original documents yourself. Free checks run in your browser; cloud saving is a separate, optional account action.

Can this replace broker review?

No. It helps catch missing or inconsistent fields before review. A broker, forwarder, buyer, or official source should confirm final requirements.

Before you send the document

TradePaper catches common structure problems, but export requirements change by country, product, broker, and shipping method.

Confirm product descriptions and HS codes with your broker or compliance team.
Match quantities and descriptions with the packing list; check invoice values against the purchase order and agreed terms.
Confirm incoterms, named place, origin, and destination before booking freight.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

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