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Export documents checklist for commercial invoices and packing lists.

Review export documentation before shipment: invoice number, exporter, consignee, origin, destination, incoterms, HS codes, quantities, unit prices, cartons, shipping marks, and weights.

Checklist

  • Exporter legal name, address, and contact details.
  • Consignee or buyer legal name and destination details.
  • Invoice number, date, currency, incoterms, origin, and destination.
  • Line item descriptions, HS codes, quantities, unit prices, and total values.
  • Carton count, net weight, gross weight, and shipment reference.

When to use this page

Use it before sending paperwork to a buyer, broker, freight forwarder, or express carrier.

Questions before shipment

What does an export documentation checklist cover?

It normally covers the commercial invoice, packing list, purchase order or booking reference, HS code fields, incoterms and named place, country of origin, carton count, and weight details.

What documents should I compare before shipping?

Compare the commercial invoice, packing list, purchase order, booking details, carton markings or shipping marks, and any broker or forwarder instructions.

Should packing-list Incoterms match the commercial invoice?

Yes. If the packing list includes Incoterms, the rule and named place should match the commercial invoice, purchase order, or buyer instructions. Conflicting trade terms can slow forwarder or broker review.

What should I check first when documents do not match?

Start with product descriptions, quantities, country of origin, shipment reference, buyer/seller names, carton count, and net/gross weights.

Can this checklist confirm customs compliance?

No. It is a structural document checklist. Customs, tax, tariff, and marketplace requirements should be confirmed with a broker, forwarder, buyer, marketplace, or official source.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

Invoice and Packing List Mismatch Checker Compare commercial invoice and packing list fields for descriptions, quantities, HS codes, origin, consignee, references, cartons, weights, and dimensions. Export Document Generator Generate commercial invoice and packing list drafts from one shipment form, then validate fields and print or export summaries. Free Commercial Invoice Generator Create a commercial invoice for export shipments. Enter shipment data once, validate missing fields, and print or save the result as a PDF. Commercial Invoice Checker Check a commercial invoice draft for missing exporter, consignee, HS code, value, incoterms, origin, and shipment fields before sending it. Free Packing List Generator Create an export packing list with cartons, weights, item quantities, dimensions, and shipment references before freight or broker review. Carton Marking Template for Export | TradePaper Create export carton markings with PO, CTN range, destination, weights, dimensions, origin, and handling notes. Copy, CSV, or print a shipping mark sample. Packing List Checker Check an export packing list for carton count, item quantities, net weight, gross weight, dimensions, and shipment-reference gaps. Printable Carton Label Template | TradePaper Create printable export carton labels with PO, CTN range, product, quantity, destination, origin, weights, dimensions, and handling notes. HS Code Checklist for Commercial Invoices Review HS code, origin, product description, quantity, and value fields before preparing a commercial invoice or packing list. Incoterms Invoice Checklist Check incoterms, named place, buyer agreement, freight responsibility, and invoice wording before sending export documents. Purchase Order Template for Export Orders Use a purchase order checklist and template structure before converting order details into invoices and packing lists.