Purchase order template for export orders.

Organize buyer, seller, item, quantity, price, incoterms, delivery, and payment terms before export documents are prepared.

Checklist

Buyer and seller legal names, addresses, and contact people.
Purchase order number, date, currency, payment terms, and delivery window.
Product descriptions, SKU or model numbers, quantities, unit prices, and total value.
Agreed incoterms, named place, destination, packaging requirements, and inspection terms.
Version control so invoice and packing list documents match the final order.

When to use this page

Use it when a buyer sends order details by chat or email and you need a cleaner source record before creating shipment documents.

Keep buyer, seller, shipment, and line-item details consistent across every document.
Use the browser print dialog when you need a PDF copy for review.
Confirm final customs, logistics, tax, and marketplace requirements with the responsible party.

Questions before shipment

How does a purchase order connect to a commercial invoice?

The purchase order records the buyer's order terms. The commercial invoice should reflect the final shipped goods, values, and shipment terms.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

Export Documents Checklist for Shipping Paperwork Use this export documents checklist to compare commercial invoice, packing list, HS code, incoterms, carton marking, weight, and shipment-reference fields. Invoice and Packing List Mismatch Checker Compare commercial invoice and packing list fields for descriptions, quantities, HS codes, origin, consignee, references, cartons, weights, and dimensions. Export Document Generator Generate commercial invoice and packing list drafts from one shipment form, then validate fields and print or export summaries. Free Commercial Invoice Generator Create a commercial invoice for export shipments. Enter shipment data once, validate missing fields, and print or save the result as a PDF. Commercial Invoice Checker Check a commercial invoice draft for missing exporter, consignee, HS code, value, incoterms, origin, and shipment fields before sending it. Free Packing List Generator Create an export packing list with cartons, weights, item quantities, dimensions, and shipment references before freight or broker review. Carton Marking Template for Export | TradePaper Create export carton markings with PO, CTN range, destination, weights, dimensions, origin, and handling notes. Copy, CSV, or print a shipping mark sample. Packing List Checker Check an export packing list for carton count, item quantities, net weight, gross weight, dimensions, and shipment-reference gaps. Printable Carton Label Template | TradePaper Create printable export carton labels with PO, CTN range, product, quantity, destination, origin, weights, dimensions, and handling notes. HS Code Checklist for Commercial Invoices Review HS code, origin, product description, quantity, and value fields before preparing a commercial invoice or packing list. Incoterms Invoice Checklist Check incoterms, named place, buyer agreement, freight responsibility, and invoice wording before sending export documents.