Proforma invoice template for export orders.

Edit a proforma invoice for a quotation or order confirmation. Add payment terms and delivery timing in the additional fields, check the amounts, then print or save a PDF for your buyer.

Best for: Sellers that need a pre-shipment invoice before the final commercial invoice.

Shipment details

Enter shipment data once, then produce the full document pack.

Exporter and consignee

Exporter Exporter address

Consignee Consignee address

Shipment and trade terms

Invoice no. Invoice date Currency Incoterms Incoterms named place Origin country Destination country Shipment reference Cartons Net weight kg Gross weight kg

Goods

Description HS code Origin Qty Unit Unit price

Charges and notes

Charges and adjustments

Add freight, insurance, other charges, or discount when they should appear in the draft total.

Freight Insurance Other charges Discount

Notes / declaration

Additional fields

Add buyer, broker, tax, port, payment, tracking, or other fields required for this shipment.

Export and save

Create a shipment copy from this PI

Your draft stays in this browser. Cloud saving is a separate action.

Draft saves in this browser.

Draft only. Confirm before shipment. TradePaper does not verify customs compliance, tax treatment, tariff classification, or marketplace requirements. Confirm final documents with your buyer, broker, forwarder, or compliance owner.

Check fields

When to use this page

Use it while the buyer is reviewing prices and order terms. Before issuing a commercial invoice, check the actual shipped quantities, values, dates, and agreed terms again.

Keep buyer, seller, shipment, and line-item details consistent across every document.
Use the browser print dialog when you need a PDF copy for review.
Confirm final customs, logistics, tax, and marketplace requirements with the responsible party.

Questions before shipment

Is this a Word or Excel template?

It is an editable browser form. Use Print or save PDF for the invoice layout, or Download CSV for the line-item table. It does not export a Word file or a formatted Excel workbook.

Where can I add payment terms or a quotation expiry date?

Use Additional fields for labels such as Payment terms, Valid until, and Estimated delivery. These fields appear in the document draft. Check that the buyer has agreed to the terms before sending it.

Before you send the document

TradePaper catches common structure problems, but export requirements change by country, product, broker, and shipping method.

Confirm product descriptions and HS codes with your broker or compliance team.
Match quantities and descriptions with the packing list; check invoice values against the purchase order and agreed terms.
Confirm incoterms, named place, origin, and destination before booking freight.

Related export documents

Move between the invoice, packing list, checklist, HS code, and incoterms pages that are usually reviewed together before a shipment leaves.

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